Public Procurement and Contract Management Course

Introduction

Public Procurement and Contract Management Course is designed to strengthen the capacity of professionals involved in procurement, supply chain, and contract administration within public institutions. It focuses on ensuring transparency, accountability, efficiency, and value for money in the use of public resources. The course equips participants with practical tools to manage procurement cycles and contracts in compliance with legal and regulatory frameworks.

In many public sector environments, procurement processes are often challenged by inefficiencies, delays, weak compliance, and risks of corruption. This course addresses these gaps by introducing structured procurement systems and best practices aligned with international standards. Participants will learn how to manage procurement from planning and sourcing to contract execution and closure effectively and ethically.

A key focus of the program is procurement planning and strategy development, which ensures that procurement activities are aligned with institutional objectives and budgetary provisions. Participants will explore how to develop procurement plans, conduct market analysis, and select appropriate procurement methods. The course emphasizes strategic sourcing to achieve optimal value for public expenditure.

The course also examines contract management systems that ensure successful implementation of procurement agreements. Participants will learn how to draft, negotiate, monitor, and evaluate contracts to ensure compliance with agreed terms. It also highlights risk management in contracts, including dispute resolution, performance monitoring, and supplier relationship management.

Another critical dimension of the course is compliance and ethical procurement practices, which are essential for promoting integrity and preventing fraud and corruption in public procurement systems. Participants will gain insights into procurement laws, regulations, and audit requirements. The course also emphasizes transparency and accountability mechanisms in procurement processes.

Ultimately, the course prepares participants to become competent procurement and contract management professionals capable of ensuring efficient and transparent use of public resources. It integrates theory, case studies, and practical tools to ensure real-world application. Graduates will be able to manage procurement systems that deliver value for money and support effective public service delivery.

Who Should Attend

• Procurement officers in government institutions
• Supply chain and logistics managers
• Contract managers and administrators
• Public sector finance officers
• Project managers handling public funds
• County and national government officials
• Tender committee members
• Policy makers and public administration officials
• Internal auditors and compliance officers
• NGO procurement and finance managers
• Development partners and donor procurement staff
• Legal advisors in procurement and contracts

Duration

5 Days

Course Objectives

• Equip participants with advanced knowledge and practical skills to effectively manage public procurement systems that ensure transparency, accountability, and value for money in government institutions.
• Strengthen capacity to design and implement procurement planning processes that align with institutional objectives, budgets, and national development priorities for efficient resource utilization.
• Develop competencies in applying procurement laws, regulations, and policies to ensure compliance and ethical conduct in all stages of the procurement cycle.
• Enhance ability to manage the full procurement process, including sourcing, tendering, evaluation, and contract award, in a fair and transparent manner.
• Build skills in contract management, including drafting, negotiation, monitoring, and performance evaluation to ensure successful contract execution and delivery of services.
• Equip participants with tools to identify, assess, and manage procurement and contract risks, including fraud prevention and dispute resolution strategies.
• Strengthen understanding of supplier relationship management to improve collaboration, performance, and accountability in procurement processes.
• Develop competencies in procurement auditing and reporting systems that enhance oversight, transparency, and institutional accountability.
• Enhance ability to integrate digital procurement systems and e-procurement platforms to improve efficiency, accuracy, and traceability of procurement processes.
• Build leadership capacity to promote ethical procurement practices, institutional integrity, and continuous improvement in public procurement systems.

Comprehensive Course Outline

Module 1: Foundations of Public Procurement

• Principles of public procurement
• Procurement cycle overview
• Role of procurement in governance
• Public procurement systems structure

Module 2: Procurement Planning and Strategy

• Procurement planning processes
• Market analysis and demand forecasting
• Strategic sourcing approaches
• Budget alignment in procurement

Module 3: Tendering and Supplier Selection

• Tender preparation and documentation
• Bid evaluation methods
• Supplier selection criteria
• Awarding and notification processes

Module 4: Procurement Law and Compliance

• Public procurement regulations
• Legal frameworks and policies
• Compliance monitoring systems
• Ethical procurement standards

Module 5: Contract Development and Administration

• Contract drafting techniques
• Contract negotiation strategies
• Contract execution processes
• Contract documentation systems

Module 6: Contract Performance Management

• Monitoring contract delivery
• Supplier performance evaluation
• Key performance indicators in contracts
• Managing contract variations

Module 7: Procurement Risk Management

• Identifying procurement risks
• Fraud and corruption prevention
• Risk mitigation strategies
• Dispute resolution mechanisms

Module 8: Supplier and Stakeholder Management

• Supplier engagement strategies
• Stakeholder coordination in procurement
• Supplier performance management
• Relationship building techniques

Module 9: Procurement Audit and Reporting

• Procurement audit processes
• Reporting and documentation systems
• Transparency and accountability frameworks
• Compliance reporting standards

Module 10: Digital Procurement Systems

• E-procurement platforms
• Automation in procurement processes
• Data analytics in procurement
• Future trends in digital procurement

Training Approach

The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

Certification

Upon successful completion of the training, participants will be awarded a certificate of completion by Steady Development Center.

Training Venue

The training will be held online. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, tutorials and all required training manuals. Any other personal expenses are catered by the participant.
For registration and further enquiries, contact us on:

• Tel: +254 701 180 097
• Email: training@steadytrainingcenter.com

Tailor-Made Option

This course can be customized to suit the specific needs of your organization and be delivered on-line to any convenient location.

Terms Of Payment

Upon agreement by both parties’ payment should be made to Steady Development Center’s official account at least 3 working days before training begins to facilitate adequate preparation.

Our Upcoming Training Schedule