Records Management, Information Governance & Compliance Course

Introduction

In a data-driven environment, organizations are required to manage records effectively while ensuring compliance with legal, regulatory, and operational standards. This course provides a comprehensive understanding of records management principles, information governance frameworks, and compliance requirements that safeguard organizational integrity and accountability.

Records management is no longer just about filing documents; it is about ensuring that information is accurate, accessible, secure, and properly retained throughout its lifecycle. This course equips participants with practical skills to design and implement structured records management systems that support efficiency, transparency, and informed decision-making across all organizational functions.

Information governance plays a critical role in ensuring that data and records are managed responsibly and strategically. Participants will explore how to develop governance frameworks that define ownership, accountability, and control over information assets, ensuring consistency, security, and alignment with organizational policies and objectives.

Compliance is a key pillar of modern organizational operations, especially in environments governed by strict legal and regulatory requirements. This course examines global and local compliance standards, helping participants understand how to align records and information practices with laws such as data protection regulations, audit requirements, and industry-specific standards.

The course also emphasizes the importance of digital transformation in records and information management. Participants will gain insights into electronic records management systems, cloud storage solutions, and automation tools that enhance efficiency, reduce risk, and improve accessibility while maintaining compliance and security.

By the end of this course, participants will be equipped to design, implement, and manage robust records management systems, establish effective information governance frameworks, and ensure full compliance with regulatory requirements. They will be able to safeguard organizational information assets while improving operational efficiency and accountability.

Who Should Attend

• Records and information management officers
• Compliance and risk management professionals
• Legal and regulatory affairs officers
• ICT and data management professionals
• Human resource managers
• Internal auditors and quality assurance officers
• Public sector administrators and policy makers
• NGO and development practitioners
• Corporate executives and senior managers
• Document control and registry officers

Duration

5 Days

Course Objectives

• Develop a comprehensive understanding of records management principles, enabling participants to design systems that ensure accurate, secure, and efficient handling of organizational information throughout its lifecycle.
• Equip participants with the skills to establish and implement information governance frameworks that define accountability, ownership, and control over organizational data and records.
• Strengthen the ability to design compliant records management systems that align with legal, regulatory, and industry-specific standards to reduce organizational risk and enhance accountability.
• Enhance competencies in managing both physical and electronic records, ensuring proper classification, storage, retrieval, and disposal in line with best practices and organizational policies.
• Provide practical tools for implementing digital records management systems, including electronic document management systems and cloud-based storage solutions for improved efficiency and accessibility.
• Build capacity to conduct records audits and compliance assessments, identifying gaps and implementing corrective actions to ensure continuous improvement and regulatory adherence.
• Enable participants to develop and enforce records retention and disposal policies that balance operational needs with legal and regulatory requirements.
• Strengthen data protection and privacy management skills, ensuring that sensitive information is securely managed and protected against unauthorized access or breaches.
• Equip participants with monitoring and evaluation techniques to assess the effectiveness of records management and information governance systems within their organizations.
• Foster leadership and decision-making skills to promote a culture of compliance, accountability, and responsible information management across all organizational levels.

Comprehensive Course Outline

Module 1: Introduction to Records Management

• Concepts and importance of records management
• Records lifecycle management
• Types of records (physical and electronic)
• Role of records in organizational performance

Module 2: Information Governance Frameworks

• Principles of information governance
• Governance structures and responsibilities
• Policy development and implementation
• Alignment with organizational strategy

Module 3: Legal and Regulatory Compliance

• Overview of compliance requirements
• Data protection and privacy laws
• Industry-specific regulations
• Risk and liability management

Module 4: Records Classification and Organization

• Classification systems and taxonomies
• Indexing and metadata standards
• File naming and structuring systems
• Improving information retrieval

Module 5: Electronic Records Management Systems

• Introduction to ERMS platforms
• Digital document management systems
• Cloud storage and archiving solutions
• System integration and automation

Module 6: Records Retention and Disposal

• Retention scheduling principles
• Records appraisal and valuation
• Secure disposal and destruction methods
• Legal and compliance considerations

Module 7: Information Security and Data Protection

• Information security principles
• Access control and authentication
• Data breach prevention strategies
• Cybersecurity best practices

Module 8: Records Auditing and Compliance Monitoring

• Conducting records audits
• Compliance assessment frameworks
• Risk identification and mitigation
• Reporting and corrective actions

Module 9: Change Management and Culture

• Building a compliance-driven culture
• Training and awareness programs
• Managing resistance to governance policies
• Leadership in information governance

Module 10: Emerging Trends and Future Issues

• Artificial intelligence in records management
• Blockchain for records integrity
• Big data and analytics in governance
• Future of digital compliance systems

Training Approach

The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

Certification

Upon successful completion of the training, participants will be awarded a certificate of completion by Steady Development Center.

Training Venue

The training will be held online. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, tutorials and all required training manuals. Any other personal expenses are catered by the participant.
For registration and further enquiries, contact us on:

• Tel: +254 701 180 097
• Email: training@steadytrainingcenter.com

Tailor-Made Option

This course can be customized to suit the specific needs of your organization and be delivered on-line to any convenient location.

Terms Of Payment

Upon agreement by both parties’ payment should be made to Steady Development Center’s official account at least 3 working days before training begins to facilitate adequate preparation.

Our Upcoming Training Schedule